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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Manuscript Submission Guidelines:

All manuscript submissions need to be made via the web-based online submission system, and mail the pdf/word version of the manuscript at or

Before a manuscript is submitted, please review our  Author Guidelines and ensure that the submission complies with our policy requirements and guidelines.

Only manuscripts of sufficient quality that meet the aims and scope of BIRJSH will be reviewed.

The primary affiliation for each author should be the institution where the majority of their work was done. If an author has subsequently moved, the current address may also be stated.

As part of the submission process you will be required to warrant that you are submitting your original work, that you have the rights in the work, that you are submitting the work for first publication in the Journal and that it is not being considered for publication elsewhere and has not already been published elsewhere, and that you have obtained and can supply all necessary permissions for the reproduction of any copyright works not owned by you.

I. Manuscript Structure, Style, and Content Guidelines *

Authors are strongly encouraged to follow the principles of sound technical writing. Manuscripts that do not meet acceptable English or Amharic standards or lack clarity may be rejected.

Templates for the BIRJSH are available here for Articles. We encourage authors to read the manuscript preparation guidelines below and to consider how easy a manuscript is to read by reviewers and editors.

Title: Title should be no more than 96 characters (including spaces).The title should be concise, omitting terms that are implicit and, where possible, be a statement of the main result or conclusion presented in the manuscript. Abbreviations should be avoided within the title.

Short Title: Should be no more than 40 characters (including spaces).

Authors and Affiliations All names are listed together and separated by commas. Provide exact and correct author names as these will be indexed in official archives. Affiliations should be keyed to the author's name with superscript numbers.

Example: Anteneh Getachew1

1 Department of Mathematics, Debre Berhan University, Debre Berhan, Ethiopia.

Abstract. The journal requires the use of structured abstracts in manuscript submissions. Whether structured or single-paragraph, as a primary goal, the abstract should render the general significance and conceptual advance of the work clearly accessible to a broad readership. In the abstract, minimize the use of abbreviations. Moreover, abstract should be self-contained (i.e., do not cite references, figures or tables) and substantive in nature, presenting concisely the objectives, methodology used, results obtained, and their significance.

Keywords: A list of up to six keywords (for example, optics, photonics, light, lasers, templates, journals).

Text: We recommend authors to make the text single-spaced and contain page and line numbers in order to facilitate the review process. The manuscript should be written using in Word.

Main body of the manuscript: The main body of the manuscript consists of numbered sections (for example, Introduction, Main Result, etc) and subsections that present the main findings. These sections should be organized to best present the material. The section headings should be those appropriate for your field and the research itself.

It is often important to refer back (or forward) to specific sections. Such references are made by indicating the section number, for example, “In Sec. 2 we showed…” or “Section 2.1 contained a description….” If the word Section, Reference, Equation, or Figure starts a sentence, it is spelled out. When occurring in the middle of a sentence, these words are abbreviated Sec., Ref., Eq., and Fig.

Page Setup and Font: Top, bottom, left, and right margins should be 1 inch. Line spacing should be 1.5 and use Times New Roman font throughout the manuscript, in the sizes and styles shown in Table 1.

                    Table 1 Recommended fonts and sizes.


                    Style name                                         Brief description                        

                    Article Title                                          16 pt, bold                    

                    Author Names                                     12 pt, bold                    

                    Author Affiliations                              10 pt                    

                    Abstract                                                10 pt                    

                    Keywords                                             10 pt                    

                    Body Text                                             10 pt                    

                    Figure caption                                     10 pt                     

                    Table caption                                       10 pt                    

Figures: Figures are numbered in the order in which they are called out in the text. A figure caption list should be provided bellow the figure, see for example, Fig. 1 and Fig. 2.

Tables: Tables must be numbered in the order in which they are referred to in the text. They should appear in the document in numerical order and as close as possible to their first reference in the text. Table captions are handled identically to those for figures, except that they appear above the table, and when called out in the text, the word “Table” is always spelled out. See Table 1 for an example.

Citations: A citation is an acknowledgement in your text of references that support your work.  It is in the form of a number that correlates with a source in your reference list. Citations should be numbered consecutively in order of appearance in the text—identified by Arabic numerals in square.

More contents (unnumbered sections)

Discussion or Conclusion: This section should give short discussion and conclusion of the findings in the context of the research question initially posed and the authors’ hypothesis. The discussion should also explore the broader implications and significance of the findings, as well as specific recommendations for the direction of future research on the topic.

Disclosures: Conflicts of interest should be declared under a separate header, above Acknowledgments. If the authors have no competing interests to declare, then a statement should be included declaring no conflicts of interest.

Conflicts of interest should be declared under a “Disclosures” header. If the authors have no relevant financial interests in the manuscript and no other potential conflicts of interest to disclose, a statement to this effect should be included.

Acknowledgments: Acknowledgments and funding information should be added after the conclusion, and before references. Include grant numbers and the full name of the funding body. The acknowledgments section does not have a section number.

This unnumbered section is used to identify people who have aided the authors in accomplishing the work presented and to acknowledge sources of funding.

Funding: Please state the sources of funding including grant number for each author.

Code, Data, and Materials Availability: Availability of code, data, and/or materials used in the research results reported in the manuscript may be declared under the heading “Code, Data, and Materials Availability,” following the Acknowledgments section. As relevant, provide specific access information or restrictions (i.e., links to repository access addresses with guidance on commercial or public access).

Reference List: The References section lists books, articles, and reports that are cited in the paper. The references are numbered in the order they are cited. Examples of reference listing styles are given here bellow.

When Listing published paper:

[1] Gebrie, A. G., & Wangkeeree, R. (2020). Parallel proximal method of solving split system of fixed point set constraint minimization problems. Revista de la Real Academia de Ciencias Exactas, Físicas y Naturales. Serie A. Matemáticas, 114(1), 1-29.

When Listing Book:

[2] Farazmand, A. (Ed.). (2018). Global encyclopedia of public administration, public policy, and governance. New York, NY: Springer.

When Listing Preprints:

[3] Smette, A., Heap, S. R., Williger, G. M., Tripp, T. M., Jenkins, E. B., & Songaila, A. (2000). Hst/stis observations of the heii gunn-peterson effect towards he 2347-4342. arXiv preprint astro-ph/0012193.

Author Biographies and Photographs

Author biographies are encouraged, especially for primary and corresponding authors. Biographies should be approximately 75 words or fewer. Biographies should be placed at the end of the manuscript. Personal information such as hobbies or birthplace/birthdate should not be included.

II. Overview of Publication Policies

a) Peer-review and Editorial policies

BIRJSH aims to provide all authors with an efficient and consistent editorial process. Submitted manuscripts will be assigned to a member of the editorial team who is an expert in the field. Before sending it for peer review, the editor together with the independent researcher(s) in the relevant research area will first assess and determine whether the submitted manuscript is within the scope of the journal, and then if it lies within the scope of the journal the originality, validity and significance of the manuscript will be assessed.

Providing Potential Reviewer Names: Authors are encouraged to suggest at least 2 reviewers along with their contact details (academic rank, working institution and email addresses) from relevant and related field of study. At least one suggested reviewer should not be member of the same research or academic institution as the authors.  Whenever possible, suggest academic email addresses rather than personal email addresses. The final decision on the choice of reviewers rests with the editor without any obligation to contact any of the author-recommended peer reviewers.

Manuscripts will be sent to two reviewers who will be asked to assess whether the manuscript is technically and scientifically sound and coherent and the quality of the writing is acceptable. The final editorial decision is made based on the recommendations of the reviewers, provided these recommendations are in accord without any strong dissenting opinions. Where there are dissenting or opposing views, the paper is assessed by a third reviewer who may or may not be a member of the journal's Editorial Board. Once all reviews have been received and considered by the editors, a final decision is made and a letter drafted to the corresponding author. Possible final decisions include:

  • Acceptance without revision
  • Acceptance with minor revision
  • Resubmission after major revision
  • Declined

Where there are issues with the standard of presentation or clarity of language, the authors will be informed accordingly and provided with suggestions or assistance for rectification.

Revisions: Revisions must be submitted within 30 days for manuscript decisions of Acceptance with minor revision, and 90 days for decisions of Resubmission after major revision. Decision of rejection or revision and resubmission request takes maximum of 180 days.

b) Ethics and consent

Any manuscript submitted to the journal must not be under consideration by any other journal or already published in any journal or other citable form. Submission of a manuscript to BIRJSH implies that all authors have read and agreed to its content and take responsibility for the reported findings. Authors are expected to state that the study (where applicable) has been conducted with approval of an appropriate ethics committee. Additionally, all research carried out on humans must be in compliance with the Helsinki Declaration, and animal studies must follow internationally recognized guidelines (for example, Basel Declaration). Research articles involving human participants, human material, or human data, must be approved by an appropriate ethics committee. A statement detailing this, including the name of the ethics committee and the reference number where appropriate, must appear in all manuscripts reporting such research.

III. Publication Process After Acceptance

When your accepted article is received by BIRJSH’s production team, you (corresponding author) will receive email asking you to fill and sign the publication licensing and then send it back.

Once your paper is typeset you will receive an email notification of PDF and word/latex document for proof reading. Please note that you are responsible for all statements made in your work, including changes made during the editorial process and thus you must check your proofs carefully. Note that proofs should be returned 48 hours from receipt of first proof.

IV.Post Publication

 Access and sharing

 When your article is published online:

You receive an email alert (if requested).

You can share a link to your published article through social media.

As the author, you will have free access to your paper (after accepting the Terms & Conditions of use, you can view your article).

The corresponding author and co-authors can nominate colleagues to receive a publication alert and free online access to your article.

* Detail Manuscript Structure, Style, and Content Guidelines avilable here.


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